What is Quick Insert
The Quick Insert function allows you to associate one or more storyboards to another storyboard to quickly add the associated storyboard. The use case for this is to build up very usable templates that allow you to quickly add "modules" consisting of multiple slides that also carry styling and animation settings – and assets if need be.
So think of this as having the ability to create true modularity within your template storyboards and drastically increase productivity. If you are structured, you can quickly build a library of great storytelling modules and start every new storyboard with these easily at hand.
If you invest some time in figuring out the structure that is best suited for you and your organization, the use of Quick Insert storyboards can replace a lot of the use of regular slides – becoming almost a setup of "super-slides." They also increase productivity and brand safety if they are done right since they can hold all styling and behavior options.
We feel that the real power in Quick Insert lies in thinking that there are two different types of storyboards: The actual story and then modules that you add to that story. So if you have a template for a story that is a "listicle," then it would make perfect sense to have one listicle item in the main template but then have a Quick Insert storyboard for adding another listicle item. That module could then comprise of, for example, four slides with a grouped background and very advanced styling and animation settings. But you can now add that with a press of a button.
How to add associated storyboards to a storyboard
You associate the storyboards that you want to use för Quick Insert by adding them comma-separated in the "Storyboard IDs for quick insert" field under the Settings button in the storyboard. You can also access the Settings from the "…" menu in the storyboard list, so you don't have to open the storyboard to make changes to the settings.
If you delete a storyboard that is used as a Quick Insert – that reference as an associated storyboard will disappear so you can be sure that you can remove it from the whole system.
If you have missed setting the proper Insert Access on an associated storyboard, its name will show up in the list, but when you press Insert, it will not insert any slides.
Naming and description
It's an excellent practice to name the storyboards you are using as Quick Insert ones with a very descriptive name – and also give them a short but clear description. The Description field also resides under Settings for the storyboard. The name and description are displayed in the Quick Insert menu, so it's handy to have the right information there.
Using the Quick Insert function
The Quick Insert function is combined with the possibility to add any accessible storyboard (through the use of ID) in the "Insert Storyboard" function.
Suggestions for workflow when creating templates
Working with jobs as templates will always be as much process as it is functionality – so it's imperative to develop that process and structure within your organization and workgroup. We have outlined several ways you could view working with templates in this article, so please take your time to read up on that.
With Quick Insert, you can create template jobs that are so much more functional. Since you can reference storyboards to associate that resides anywhere in the system, you could quickly build up a library of "modules" that you then can use in any number of templates. So if you, for instance, have a sequence of slides that you use as a general outro, you can use that exact storyboard as a Quick Insert in all your templates. And when you need to change something, you have that golden master that you can change, and that revision will populate all your Quick Insert entities.
Bonus tip: Creating a group of one
There are specific cases where you want to create a "module" that consists of only one slide, but when you use it and insert it, you would want to expand that over multiple slides by duplicating it and using it as a group. And as you know, a slide does not hold group styling. Unless you use this trick, for creating a single slide storyboard that contains group styling – meaning that you can add this slide to the storyboard and use that as the first slide in a group of any slides and have the preset styling expand over the whole group when you create the group.
- When creating the module that you want to have a quick insert, add two slides to that storyboard and not just one.
- The second slide you can leave as is, we will remove it later.
- Create a group of the two by expanding the asset lane from the first slide.
- Do all the behavior and styling settings on the group (by clicking the asset lane). When you are done – delete the second slide.
- Even if you can't access the information, the first (only) slide on this storyboard now holds the group settings, allowing you to use this as the "first in a sequence" and expand the styling over a whole group of any slides.
- Very handy.