If you have assets that you know that you will be using often and frequently, you should look into uploading these into asset libraries for quick and easy access.
Asset libraries are available on both Agency and Client level, and once you have created them and uploaded assets to them, you can access them from workspace.
Create an asset library
You find the asset libraries as a tab on the client or agency dashboard. Clicking "Asset Libraries" takes you to the library view.
Asset libraries on agency level.
Asset libraries on agency level.
From here, you can create, edit, and delete your libraries. Let's start by creating the first one.
- Click on "New library."
- Give your library a good and descriptive name; you will identify your library by this name when you are going to use it.
- Click "Create" to save it.
- Your new library is now on the list, and you can click on it to open it up.
- This opens up an asset browser view from where you can add images or videos. Do so by either dragging and dropping them or by clicking the "click to browse" link. You can batch upload multiple assets, making it very easy to add all your assets quickly.
- Your asset library is now ready to use.
Edit an asset library
You can edit the name and manage the contents of an asset library by clicking the "…"-menu on the library row.
- Click "Edit" if you want to change the library name.
- Click "Manage assets" if you want to add or delete assets from the library.
- If you want to delete an asset from the library, you click the "…"-option on the asset thumbnail and choose "Delete."
- If you want to add assets, you drag and drop them or click to add them from your computer.
Asset naming convention
You will be able to filter assets on the name when using the libraries in the storyboard. If you want to make this function efficient, make sure that your assets have correct names. For instance, if you have images or videos of people, make sure the file names are that name. This will make finding the right asset very easy.
Library naming convention
Since you can have multiple libraries, it makes sense to build them and name them according to their content. Perhaps having it built by department or by "Sales Reps" and "Stock backgrounds" or whatever makes sense for your organization.
By combining a good structure with your libraries and proper asset naming, you will quickly find your assets.
Using an asset library
You access an asset library from the asset browser in a storyboard in Video Studio. There, you have a new tab "Libraries" that will give you the option of choosing a library to browse and filter and use an asset from.
The asset you choose will be copied into that storyboard and become a new instance of the asset – which means that you can add metadata such as credit to it. It also means that you will not accidentally overwrite or delete an asset used in a storyboard if you remove it from the library.
After you have selected a library from the Library dropdown, you can hone in on an asset even further by filtering on name. Start writing in the "Filter assets" field, often a few letters are enough to get you the asset you are looking for.
Click the asset and choose "Import and select.
Agency and client library logic
You can add libraries on both agency and client levels. And the logic for their visibility is as follows:
Libraries created on the agency level are visible and usable on all clients under that agency.
Libraries created on the client level is only visible and usable within that client.
So, you never have to worry about client-specific libraries being visible for other clients. And it also means that it's easy to create and deploy libraries over large organizations by using them on the agency level.